Data Processing Notice

Last updated: March 2026

1. Data Controller

Clientry is operated as a sole proprietorship. Contact: privacy@clientry.hu

2. What Data We Collect

From Freelancers (Account Holders)

• Email address and password (for authentication)
• Full name and phone number (optional profile fields)
• Invoicing provider API key (encrypted at rest with AES-256)

From Clients (Form Submitters)

• Company name or full name
• Tax number (for companies)
• Billing address (post code, city, street)
• Billing email address
• Optional note

3. Purpose and Legal Basis

We process this data to create draft invoices in the freelancer's invoicing provider (e.g. Billingo) on their behalf. The legal basis is:

• Contract performance (GDPR Art. 6(1)(b)) — for freelancer accounts
• Consent (GDPR Art. 6(1)(a)) — for client form submissions, given via the GDPR consent checkbox
• Legitimate interest (GDPR Art. 6(1)(f)) — for security logging and fraud prevention

4. Data Recipients

• Billingo (or the freelancer's chosen invoicing provider) — receives client data for invoice/partner creation
• Resend/SendGrid — email delivery service
• Render.com — hosting provider (EU region)
• Sentry — error tracking (no PII transmitted)

5. Data Retention

• Client submission data in Clientry: 12 months, then automatically redacted
• Account data: retained until the user deletes their account
• Invoice data in Billingo: retained per Hungarian tax law (8 years) — managed by the freelancer, not Clientry

6. Your Rights

You have the right to:

• Access your personal data
• Rectify inaccurate data
• Request erasure ('right to be forgotten')
• Restrict or object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the Hungarian Data Protection Authority (NAIH)

7. Contact

For any data protection request, email: privacy@clientry.hu